Privacy Policy

Effective Date: [7/22/25]

Welcome to College Club Swimming (“CCS,” “we,” “us,” or “our”). We value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website http://collegeclubswimming.com (the “Site”), use our services, or interact with us.

By using the Site, you consent to the practices described in this policy.

1. Information We Collect
   1. Personal Information You Provide
      When you register or interact with the Site, we may collect:
      Name
      Email address
      School/Club affiliation
      Birthdate
      Gender (for competition categories)
      Phone number (optional)
      User-generated content (posts, messages, meet results)
   2. Information Collected Automatically
      When you use the Site, we may collect:
      IP address
      Browser type and version
      Device type
      Pages visited and time spent
      Cookies and similar tracking technologies (see Section 4)
   3. How We Use Your Information
      We may use your personal information to:
      Create and manage accounts and club profiles
      Facilitate meet entries, results, and rankings
      Communicate updates, confirmations, and newsletters
      Respond to support requests
      Analyze and improve the Site's functionality and experience
      Enforce terms and comply with legal obligations
   5. 3. Sharing Your Information We do not sell your personal data. We may share it with: Affiliated organizations such as U.S. Masters Swimming or meet hosts, where appropriate Service providers who perform functions such as hosting, analytics, or email delivery (e.g., Google Analytics, SendGrid) Legal authorities, when required by law or necessary to protect rights, users, or property All third parties are required to protect your data and only use it for specified purposes.
   6. 4. Cookies and Tracking Technologies
      We use cookies and similar technologies to enhance your experience on the Site.
      1. A. What Are Cookies?
         Cookies are small data files stored on your device when you visit a website. They allow us to remember your preferences and improve functionality.
      2. B. Types of Cookies We Use
         Essential Cookies - Necessary for core functionality such as logins and session management.
         Performance & Analytics Cookies - Help us understand how visitors use the site.
         We use:
         Google Analytics, which collects anonymized data such as IP address, pages visited, and time spent.
         Functionality Cookies - Enable site features like saved preferences or filters.
         Third-Party Cookies - May be set by embedded content (e.g., YouTube videos or social sharing tools). These third parties may set their own cookies.
         We do not currently use advertising or retargeting cookies. If this changes, we will update this policy.
      3. C. Managing Cookies
         You can manage or disable cookies in your browser settings. Doing so may limit certain site features. For instructions, visit:
         Chrome
         Firefox
         Safari
         Edge
   7. 5. Data Retention
      We retain personal information as long as needed for the purposes described, or as required by law. You may request deletion of your account and data at any time (see Section 8).
   8. 6. Children's Privacy
      This Site is not directed to children under 13. We do not knowingly collect personal information from children. If we learn that we have collected information from a child under 13, we will delete it promptly.
   9. 7. Data Security
      We implement technical and organizational measures to safeguard your information. However, no online system is 100% secure. You are responsible for safeguarding your password and access credentials.
   10. 8. Your Privacy Rights
       1. A. All Users
          You have the right to:
          Access your data
          Correct inaccuracies
          Request deletion
          Opt out of non-essential communications
       2. B. California Residents (CCPA)
          You may also:
          Request disclosure of data we collect and how we use it
          Request data deletion
          Opt out of any sale of personal data (we do not sell)
       4. C. European Union Users (GDPR)
          You may:
          Object to or restrict processing
          Request data portability
          Withdraw consent at any time
          Lodge a complaint with a supervisory authority
          To exercise any of these rights, email collegeclub@usmastersswimming.org
   11. 9. Third-Party Links
       Our Site may contain links to third-party sites or services. We are not responsible for their privacy practices. Please review their privacy policies separately.
   12. 10. Updates to This Policy
       We may update this Privacy Policy to reflect changes in our practices, technology, or legal requirements. Updates will be posted on this page with a revised “Effective Date.”
   13. 11. Contact Us
       For questions or requests related to privacy, please contact:
       College Club Swimming
       Email: support@collegeclubswimming.com
       Website: www.collegeclubswimming.com